One-on-one meetings are essential to maintaining alignment, boosting morale, and addressing individual employee concerns. For HR teams, these meetings offer a valuable channel to understand employee well-being, performance trends, and potential organizational risks. But running productive one-on-one meetings requires more than a calendar invite—it requires structure, documentation, and continuity.

That’s where one-on-one meeting software comes in. These platforms streamline the scheduling, note-taking, goal-tracking, and follow-up process to ensure that each conversation leads to actionable outcomes. Below, we explore the 10 best one-on-one meeting software tools for HR teams in 2025, each offering unique features tailored to help managers and HR leaders make the most of every individual interaction.

1. Lattice

Overview: Lattice is a powerful people success platform with a built-in one-on-one meeting tool that fosters consistent communication between employees and managers. It seamlessly connects with performance reviews, goal tracking, and engagement tools.

Key Features:

• Structured meeting agendas with collaborative editing
• Integration with goals and OKRs for progress tracking
• Auto-generated talking points based on employee check-ins
• Private and shared notes
• Recurring meeting setup with reminders
  

Best For:
Companies that want to align one-on-ones with performance management and growth planning.

2. 15Five

Overview: 15Five empowers managers to become better coaches through strategic one-on-ones, weekly check-ins, and real-time feedback. The platform emphasizes continuous performance development and employee engagement.

Key Features:

• Dynamic one-on-one agenda builder
  
• Discussion history and private notes
  
• Integration with feedback, recognition, and performance tools
  
• Action items tracking and follow-up reminders
  
• Pulse check-ins for proactive HR insights
  

Best For:
Organizations focused on employee development and open communication.

3. Leapsome

Overview: Leapsome combines people enablement tools like performance reviews, OKRs, and learning into a unified platform. Its one-on-one meeting feature encourages consistent communication and tracking.

Key Features:

• Customizable meeting templates
  
• Integration with performance and goals modules
  
• Shared and private talking points
  
• Action items with due dates
  
• Recap emails and documentation for future reference
  

Best For:
HR teams that want to connect one-on-one meetings with broader employee performance frameworks.

4. Officevibe

Overview: Officevibe provides an intuitive one-on-one platform designed for team health and culture development. It combines meeting tools with anonymous employee feedback to promote transparency and trust.

Key Features:

• Suggested agenda topics based on feedback trends
  
• Mood tracking and pulse surveys
  
• Manager insights and conversation starters
  
• Performance snapshots linked to feedback
  
• Seamless Slack and Teams integrations
  

Best For:
Managers looking for emotionally intelligent meetings backed by real-time sentiment data.

5. Fellow

Overview:
Fellow is a dedicated meeting productivity platform that supports one-on-ones, team meetings, and project syncs. It focuses on structured conversations, shared accountability, and follow-through.

Key Features:

• Collaborative meeting agendas
  
• Notes and action items linked to each conversation
  
• Meeting templates for performance check-ins and career development
  
• Real-time collaboration and comments
  
• Integration with Google Calendar, Microsoft Teams, and Slack
  

Best For:
Teams aiming for consistency and accountability in all types of meetings.

6. Peoplebox

Overview: Peoplebox provides an OKR-aligned people management suite with integrated one-on-one meeting tools. It connects performance goals and employee feedback to ensure relevant discussions.

Key Features:

• Smart one-on-one templates linked to goals and KPIs
  
• Suggested questions based on engagement metrics
  
• AI-powered meeting summaries and transcripts
  
• Action tracking with automated reminders
  
• Private manager notes
  

Best For:
Fast-scaling companies aligning performance management and meeting culture.

7. Engagedly

Overview: Engagedly offers a performance management suite with a strong emphasis on learning, feedback, and engagement. Its one-on-one tool is ideal for HR teams focused on holistic performance development.

Key Features:

• Structured meeting guides with editable questions
  
• Performance and feedback integration
  
• Trackable action items with follow-ups
  
• Visual dashboards for HR oversight
  
• Anonymous feedback integration
  

Best For:
Mid-sized to large businesses with layered HR structures and ongoing development initiatives.

8. Hypercontext

Overview: Hypercontext focuses solely on meeting efficiency, offering robust support for one-on-ones, team meetings, and performance conversations. Its simple, clean interface is great for fast adoption.

Key Features:

• Drag-and-drop agenda builder
  
• Suggested agenda items and templates
  
• Performance goal alignment
  
• Real-time note-taking and tracking
  
• Meeting analytics for improvement suggestions
  

Best For:
Managers and teams looking for a minimalist but effective tool to run consistent and productive one-on-ones.

9. ClickUp

Overview: Though primarily known as a project management tool, ClickUp offers versatile meeting templates and task features that make it a surprisingly effective platform for managing one-on-ones.

Key Features:

• Customizable one-on-one meeting templates
  
• Task tracking linked to meeting discussions
  
• Docs and agenda collaboration
  
• Recurring meeting scheduling with notifications
  
• Real-time chat and comment threads
  

Best For:
Teams already using ClickUp for task and goal management who want to consolidate meetings into the same ecosystem.

10. Kazoo + WorkTango

Overview: Now operating under the WorkTango name, Kazoo brings together recognition, feedback, and performance management. Its one-on-one meeting functionality is geared toward culture-first organizations.

Key Features:

• Real-time feedback integration into meeting agendas
  
• Goal progress updates within meeting templates
  
• Recognition insights to personalize conversations
  
• Trackable discussion history
  
• Action items and commitment tracking
  

Best For:
People-first organizations that embed recognition and values into their one-on-one culture.

What to Look For in One-on-One Meeting Software

When selecting a one-on-one meeting platform, HR leaders should consider:

1. Agenda Customization

Flexible templates help structure discussions based on performance, well-being, career development, or recent projects.

2. Integration with Performance Tools

The ability to link meetings with OKRs, feedback, and performance reviews ensures consistency and relevance.

3. Collaborative Note-Taking

Shared notes improve transparency and alignment between managers and employees, while private notes help track sensitive observations.

4. Action Tracking

Follow-up items from meetings should be logged, assigned, and monitored to build accountability.

5. Employee Insights

Tools that pull in engagement scores, feedback, or sentiment analysis can help tailor the discussion to the employee’s experience.

6. Ease of Use

Intuitive design and seamless integration with existing tools (Slack, Google Calendar, etc.) support quick adoption and daily use.

Benefits of Using One-on-One Meeting Software for HR

Implementing dedicated software for one-on-one meetings offers tangible benefits:

• Increased Consistency: Recurring templates and agendas encourage regular, meaningful check-ins.
  
• Improved Manager Coaching: Built-in suggestions and employee insights support managers in having deeper, more productive conversations.
  
• Action-Oriented Conversations: Tracking follow-ups and action items ensures meetings lead to real outcomes.
  
• Better Retention: Employees who feel heard and supported are more likely to stay engaged and committed.
  
• Stronger HR Visibility: Many platforms offer dashboards and reporting that help HR leaders understand trends across teams.
  

Final Thoughts

The modern HR function requires more than transactional meetings—it demands a structured, empathetic, and strategic approach to communication. With the right one-on-one meeting software, HR leaders can build a culture of feedback, accountability, and growth across the organization.

Whether you’re a startup scaling rapidly or an enterprise optimizing employee experience, one of these ten tools is bound to elevate how your team connects, listens, and acts.