What is an Applicant Tracking System (ATS)?

By hrlineup | 30.12.2022

An Applicant Tracking System (ATS) is a software application designed to automate the recruitment process by managing and tracking job applications. ATSs are used by companies to streamline the hiring process and make it more efficient by automating tasks such as resume parsing, candidate communication, and job posting.

What are the Benefits of an ATS?

There are many benefits to using an ATS. Here are a few:

  • Efficient and organized:

An ATS helps companies manage and organize large volumes of resumes and job applications, making it easier for recruiters and hiring managers to find and review the resumes of qualified candidates.

  • Automated screening:

The ATS can perform an initial screening of resumes and applications, identifying and filtering out candidates who do not meet the minimum requirements for the job. This helps to reduce the workload of recruiters and hiring managers and ensures that only the most qualified candidates are considered for the job.

  • Improved communication:

The ATS can be used to communicate with candidates throughout the hiring process, including scheduling interviews and sending automated emails. This helps to keep candidates informed and reduces the risk of miscommunication.

  • Reduced time-to-hire:

By automating many of the tasks involved in the hiring process, an ATS can help to reduce the time it takes to hire a new employee.

  • Consistency:

An ATS helps to ensure that all candidates are treated fairly and consistently throughout the hiring process. It can also help to ensure that the company complies with relevant employment laws and regulations.

Why use an Applicant Tracking System?

There are several reasons why companies use ATSs to manage their recruitment processes:

  • Efficiency: ATSs can significantly improve the efficiency of the recruitment process by automating many tasks that would otherwise have to be done manually.
  • Cost savings: By automating certain tasks, companies can save on the cost of hiring additional staff to handle these tasks.
  • Improved candidate experience: ATSs can provide a more streamlined and efficient experience for candidates, which can improve the company’s reputation and make it more attractive to top talent.
  • Better data management: ATSs can help companies store and manage large amounts of data related to job applicants, such as resumes, cover letters, and application forms.

Here is How An ATS Typically Works

1. Job candidates submit their resumes and applications through the company’s career website or job posting sites.

2. The ATS parses and stores the resume and application information in a database. It also performs an initial screening of the resumes to identify and filter out candidates who do not meet the minimum requirements for the job.

3. Recruiters and hiring managers can search and access the database of resumes and applications using keywords and other criteria to identify candidates who are a good fit for the job.

4. The ATS can also be used to schedule and track interviews, send automated emails to candidates, and communicate with them throughout the hiring process.

5. Once a job offer is made, the ATS can be used to manage the onboarding process, including generating offer letters and tracking the acceptance or rejection of the offer.

Our List of the Best 4 Applicant Tracking Systems Software in 2023


Greenhouse logo

Greenhouse is a well-established ATS known for its flexibility and user-friendly interface. It offers a range of tools to streamline the entire hiring process, from sourcing and interviewing to onboarding. Greenhouse also provides robust analytics and reporting features, allowing you to make data-driven decisions to enhance your recruitment strategy.


Pinpoint logo

Pinpoint focuses on improving collaboration and communication within recruitment teams. This ATS allows users to work together seamlessly on hiring projects, providing visibility into the entire hiring pipeline. Pinpoint’s intuitive interface and automation tools help reduce administrative burdens and improve efficiency.


Bamboo HR

BambooHR is an all-in-one HR software that includes an integrated ATS. It is particularly popular among small and medium-sized businesses for its simplicity and affordability. BambooHR offers features for job posting, candidate tracking, and interview scheduling, making it a comprehensive solution for HR needs.


Clearcompany logo

ClearCompany is a talent management platform that includes an ATS. It offers end-to-end recruitment solutions, from sourcing and applicant tracking to performance management and onboarding. ClearCompany’s integrated platform makes it easier to manage the entire employee lifecycle.


Overall, an applicant tracking system can be a valuable tool for organizations looking to streamline and optimize their hiring process. However, it is important for companies to carefully consider the potential drawbacks and ensure that they are using the ATS in a way that is fair and inclusive to all candidates.