Employer Mandatory Vaccine Policies

By hrlineup | 23.05.2022

The Covid19 pandemic erupted unexpectedly, thus leaving everybody anxious and terrified. In addition, workers operated organizational tasks remotely, and now that things are returning to normalcy, employers are wondering how to secure their staff and keep a healthy environment. In early 2022, the World Health Organization approved some working vaccines for the virus. This news was welcomed differently by every individual, including employers, most of who are still at crossroads on whether employer mandatory vaccine policies are suitable for their employees. 

Note that with controversies regarding the COVID-19 vaccines, employers have a rough time convincing some of their employees to embrace employer mandatory vaccine policies. As a result, some employees opt to resign or work from home. Therefore, to create awareness and insight, we’ve discussed the employer’s mandatory vaccine policies and how they affect employees.

Vaccination Policy for Employers

With the rising cases and changing variants of the Covid19 virus, most employers are concerned about their employees’ wellbeing. Employers want to keep their clients and workers safe, and the only way is by initiating vaccine policies. Employers with medical insurance coverage are expected to comply with the existing federal vaccination mandate. Additionally, those with more than 100 employees need to mandate covid-19 vaccination policy in their companies. What then are the determining factors for employers to initiate a workplace vaccination program?

  • Federal, State, and Local Law Mandate on Vaccination

Employers should consult their local legal counsel before implementing the employer vaccine mandate. As per the national regulations, all federal employees and contractors are liable for the compulsory covid-19 vaccine. Moreover, testing and vaccine are also expected in companies with more than 100 employees. In that case, employers under strict federal or state laws on vaccine policies must comply with the orders.

  • Limitations of The Vaccine in Your Business Jurisdiction

Every employer should understand the laws governing their area of operation. Moreover, some employees have contractual limitations like disability and religious beliefs. Other employees limited to getting the covid-19 vaccine are firefighters, probation officers, correction officers, and parole or probation officers. However, if such a case threatens other employees, you can reason with them to get an alternative.  

  • The Type of Employees

A company can have two types of employees, those working remotely and the on-site workers. Employers who are not mandated to vaccinate all their staff can vaccinate only those more exposed to the virus, in this case, on-site workers. You should consult with the legal offices if you can mandate the vaccine for non-employees, like clients. However, if an employee refuses to comply with the vaccine policy, further measures like job termination can be initiated. Simply put, employers should put measures to ensure that anyone entering their business premises is vaccinated. 

  • Giving Incentives 

Giving incentives is a form of motivation, but is it legal in the covid vaccination policy for employees? It is not illegal to motivate your workers to get vaccinated. However, other states forbid the act since some bonuses are unlawful. Therefore, you should consult a professional employment attorney to clarify the types and when to give incentives.

  • Contractual Limitations

It is challenging for employers to implement employer mandatory vaccine policies in a workplace dominated by a unionized workforce. With a collective bargaining agreement, there could be some clauses going against the mandatory vaccine policies. In this regard, you need to set a meeting with the labor union leaders and see the way forward. Their members’ safety is mandatory, and you definitely will reach a consensus. 

  • Documentary Proof of Vaccination

It is crucial to ensure documentary proof of vaccination when implementing the employer mandatory vaccine policies. You see, every state has its applicable law, and it is essential you consider this in making business decisions. While some states require this proof, other only needs employees to self attest that they have already been vaccinated. Note that there are different types of documentary proof of vaccination to choose from. In some states, employers can even elect sufficient proof under their state’s policies. 

  • Medical Privacy Authorization Forms

Most states require employers to issue medical privacy authorization forms to employees before collecting any information. The individuals should review and sign these forms before you ask them to share private information such as vaccination status. Keep in mind that other states do not have such restrictions, and individuals can provide their vaccine status reports without any privacy disclosure. However, you must ensure that the information provided remains confidential to no one’s reach. 

  • Business Status 

Businesses that practice frequent interactions with clients are mandated by the law to implement the employer mandatory vaccine policies. By requiring vaccination for employees, you must be prepared to accommodate workers that send requests based on religious beliefs or physical and medical conditions. Note that processing accommodation requests can be time-consuming and challenging, and preparing in advance will help in streamlining the vaccine policy implementation process. 

Many organizations are putting in place a covid vaccination policy for employees in accordance with the law. As much as they want to protect their workers, not every individual is open to the vaccination idea. Although some are genuinely exempted from begging the covid-19 vaccine, others are just afraid because of different myths.


The federal, state and local labor laws are frequently changing. As an employer, it is crucial that you work with a legal counsel in deciding the best way to go about employer mandatory vaccine policies. All in all, you should be thinking about your workers’ safety in the workplace. In this regard, create awareness among your employees by letting them know the benefits of the employer vaccine. Furthermore, tell them what measures you are taking to protect their health in the workplace. You should also lead by example and vaccinate yourself. On top of that, train the appropriate personnel on ways to ensure compliance and proper implementation.