Applicant Tracking System (ATS) Guide

When looking to hire the right candidates, an Applicant Tracking System (ATS) software should be your best bet. This system has changed how hiring procedures work by getting rid of the strenuous and time-consuming processes, which sometimes end up unfruitful. Whether you own a small enterprise or a large company, ATS is what you need to get the right talent. Simply figure out the type that complements your organizational needs. 

A Complete Guide to Applicant Tracking System

Recruiters and HR managers are consistently seeking personnel with the right qualifications to fill positions within organizations. The easiest way to get applicants is through advertising positions so that potential staff are aware of the opportunities. Once this is done, the hr department will typically receive hundreds of applications. Sifting through all of these manually could prove to be both time-consuming and ineffective. It's a no-brainer that a plethora of candidates dominates the job-driven market. Therefore, as a hiring manager or recruiter, it is vital that you stand out among the applicants to get quality talent. This means that your organization should be well reputable in terms of productivity and how it manages its workforce.  Note that a disengaged workforce will negatively impact productivity, hence costing your organization a good amount of money. So, how do you prevent such incidences from happening? Start by focusing on how you handle your job applicants, and what better way than implementing applicant tracking services. To discover more about what ATS is, how it works, and its overall impact on your organization, keep reading this guide. 

What is an ATS System?

The most prominent offering from applicant tracking services is the applicant tracking systems (ATS). With this software, it becomes possible to simplify the recruiting and hiring process of the companies. Here is how applicant tracking systems work: -
  1. The first step is they collect all the applications that job seekers send, and sort through them. This way only those with the minimum qualifying criteria can be chosen through pre-set algorithms. These algorithms will have definitions that focus on work experience, educational background and even contact information.
  2. The second step is a review. From the results of the review by the recruiters, applicants can then receive automatic massages that let them know the status of their applications. From the review, ranking of resumes is automatic so as to reveal the most suitable person for the job.
  3. Once applications are sorted, successful applicants receive a notification to schedule meetings for interviews where they get to meet recruiters. The interviewers can also generate a guide of questions that they can ask during the interview process.
  4. Through the interview, the right candidates are chosen, and they are given the chance to become a part of the company.
 ATS in the recruitment process should be chosen as an essential tool. When job applications are sent to organisations, there are many people who apply, with some just trying their luck. However, all hr managers should ensure that there are some people with the right qualifications that they can headhunt as well. The nature of systems is that their strict criteria may lead to eliminations, or other errors. This is so that the very best candidates to not slip through the system due to any missing information.

Our List of the Best 4 Applicant Tracking Systems Software in 2023


Greenhouse logo Greenhouse is a well-established ATS known for its flexibility and user-friendly interface. It offers a range of tools to streamline the entire hiring process, from sourcing and interviewing to onboarding. Greenhouse also provides robust analytics and reporting features, allowing you to make data-driven decisions to enhance your recruitment strategy.


Pinpoint logo Pinpoint focuses on improving collaboration and communication within recruitment teams. This ATS allows users to work together seamlessly on hiring projects, providing visibility into the entire hiring pipeline. Pinpoint’s intuitive interface and automation tools help reduce administrative burdens and improve efficiency.


Bamboo HR BambooHR is an all-in-one HR software that includes an integrated ATS. It is particularly popular among small and medium-sized businesses for its simplicity and affordability. BambooHR offers features for job posting, candidate tracking, and interview scheduling, making it a comprehensive solution for HR needs.


Clearcompany logo ClearCompany is a talent management platform that includes an ATS. It offers end-to-end recruitment solutions, from sourcing and applicant tracking to performance management and onboarding. ClearCompany’s integrated platform makes it easier to manage the entire employee lifecycle.

Why You Should Use the ATS System?

Using a hiring management system allows for all the benefits of technology, and the simplification through doing things digitally. For employees seeking to benefit from these systems, it is important to follow all the instructions which appear in the outline. Ensure that the right title is clear within the application. Furthermore, getting straight to the point makes it easier to go through all the pre-set algorithms. Rather than a fancy resume, the information should be clearly formatted and simple so that the system can pick what it needs. These systems are the way of the future in hr management. The ATS recruitment system allows for hr teams to retain resumes that they can refer to in the future, cutting down the time it takes to get applicants. Having these available on demand, ensures that qualified individuals still stand a chance in the future.