HR Hiring Policy & Procedures Guide

Every organization needs a well-organized HR hiring policy and procedures for successful recruitment. Hiring the most qualified candidates improves job performance and increases productivity, which is something every employer seeks. Our comprehensive guide focuses on the hiring process and what makes a good hiring policy. Once you finish reading, you will also know the best hiring procedure that works best for your organization. 

A Complete Guide to HR Hiring Policy

The best workforces require brilliant planning from the beginning through to the end of the hiring process. The new candidates who join the organization must be an excellent fit for the organization, being able to work within a team. Right from the beginning, recruiters need to have a hiring policy they follow to guide how new members become a part of the team. The human resources hiring policy should be a simple document that can quickly be referred to when considering recruitment. The recruitment process policy should contain various sections that outline the guidelines for following the procedures.

Human Resource Hiring Procedures

Several basic hiring procedures include the following: -
  1. Requisition for personnel – This is one of the initial steps taken when looking to fill a specific position. The department that wants the position filled is required to justify the reason for the new hire, plus provide details of what they need.
  2. Strategy meeting – This takes place between the hiring manager and the human resources staff. The intent is to ensure that the strategy for recruiting meets the expectations to get the right candidate.
  3. Job Advertising – This is the next step in any employment application policy, that is offering details on how communication of any job post is done. Job advertisements can be done both internally and externally. It also is where the tracking and retention of applications take place.
  4. Background Checks – Once a candidate receives an offer, then checking references begins. This confirms what is in their resumes and ensures that the time invested in the process moving forward is worthwhile.
  5. Conducting Interviews – There are various stages in the interview process, starting from a pre-screening interview to a final interview. The procedure will outline what type of interview will be done at which stage. Also, it shall clarify how evaluation for the interview process and filling the position shall complete.
  6. Job Offer – Another part of the policy that requires a procedure is the job offer. This outlines the hiring process for a candidate, including what goes into the offer letter and the final contract. Furthermore, some post-offer activities have to be completed so that the hiring process can continue seamlessly. Sharing of timelines for these appears within the policy.
When a candidate is unable to pass one of the stages within the hiring procedures, then they should not be absorbed into the organization. The methods are in place to make sure that the best individuals are allowed to join an organization. The hiring policy serves another function in addition to making sure the organization can keep all processes clear. It also ensures that throughout the hiring process, the organization follows guidelines that help prevent any legal issues. The HR recruitment policy can vary from one organization to another. Key factors affecting the policy include the size of the organization, the positions to be filled, and the number of people to be hired. All new hiring practices need to ensure that they abide y the laws and regulations of both state and country.